Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. This ERSEA Specialist position earns a competitive wage of $18.25/hour. Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. Program Management and Design Catherine: Yeah, so it's a really good, as we've discussed earlier, there are a lot of provisions here,especially in ERSEA, that remove barriers for the attendance and enrollment of homeless children. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. endobj Problem-Solving and Relationship Skills in Preschool. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? ERSEA governs how programs determine eligibility, enroll children, and track attendance. National Centers: As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Staff initiate supports as appropriate. This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. Catherine: Correct. 15. Please use the navigation menu at the left to view the policy pages. ntEa,@u5W'"c(WQ4d.,tX(lI|Y]yk>n8gQ,B <> This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. . 4 0 obj hM =L@QkUN^7;y \ You may download the software for free, if you do not already have it. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Reports To: ERSEA Manager/EHS Director. Head Start/Early Head Start Logo. Also, find resources to identify community partners and better address community needs. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. 9 0 obj <> This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. endobj Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. Responsible for training and supporting the on-boarding on new ERSEA Specialists Big Sandy Area Community Action Program Head Start. The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. Catherine: And we really severely limit suspension. Really, I mean, I call it the "No Child Lefton a Bus" provision, because it just insures that children aren't unattended. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. In the next section, attendance, that has a new focus, actually, it's really onimplementing strategies to promote regular attendance for each child. Staff. While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. <> V$$&+^H'+U"L dq/lH'!8 Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. Expand each section to view the policies, procedures and forms for that subject area. Search an archive of the former Head Start Program Performance Standards, and a collection of withdrawn IMs and PIs. Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). In EHS, the transition process to the appropriate HS placement will begin six (6) months prior to child's third birthday, and be completed 30 days prior to the child's third birthday (see EHS Transition policy). Catherine: Absolutely. Podio directions with links. Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . View the job description, responsibilities and qualifications for this position. g. Knowledge of Head Start Performance Standards, policies and procedures, Head Start philosophy and program operations h. Ability to work effectively as part of a team and to lead teams REPORTS TO: Director of Head Start SUPERVISES: Community Outreach & Transportation Supervisor, ERSEA Supervisor, Clerk Find a Head Start job near you or anywhere in the U.S. ERSEA: Moving Beyond Implementation. 8paRORlpT`hi#Es%]o]!j3r[8(VU BA.v*sC.PE)3YS2I|B\z(ge* x059,D@P"MEM`wFU2Gm'KLS And we'll have further informationabout this section in subsequent conversations. An exception to the Lowndes County Board of Education Head Start Policies and Procedures 4. Catherine: and Attendance. Elizabeth: That's Subpart A. Applications are accepted year round, but a concentrated effort takes place between March and July. Explore materials and tools to help programs market their services, and develop and implement selection criteria. * Take part in the development of policies and procedures, when necessary . ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version. 2 0 obj Identify how your program can promote and reinforce family engagement in . Effective starting November 2016. The ERSEA Coordinator assures that our program is fully enrolled . We have made these documents available onlineas our partner agencies, affiliates, and other Head Start organizations may find them useful. Prefill your email content below, and then select your email client to send the message. Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? Policy Council. Head Start staff help families in identifying barriers to consistent attendance. Policy #: ERSEA-2 . Documenting Child Attendance. Expand each section to view the policies, procedures and forms for that subject area. Currently the attendancesection focuses on developing a system, if average attendance falls below 85 percent, but the newfocus is really paying attention to promoting regular attendance for every child. For Early Head Start, except when the child is transitioning to Head Start, a endobj :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb ERSEA: Proven Techniques and Procedures This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. H 8wBxlk|35. Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. If you have any questions about our policies please Contact Us. Income eligibility is determined for all EHS children transitioning into HS. More guidance is available to grantees through their federal program specialist. To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. The ERSEA Coordinator assures that our program is fully enrolled . Find a Head Start job near you or anywhere in the U.S. Catherine: Absolutely. Interested in working at a Head Start program? Right. x[[~_iC=X!DEQ`hd.)dfAZ,ttws?+n=Bs\OO}r0:oxDF T3"85DO{hUe_lh;/#5ylaZApo8x-g A$LQJxEH1;D4`Q?k6Mzn=]~Hn-cSo\`?+ p4x@fHQ\' ZQn_'Sii1A4`RA+b1i`zHT >v:@P6, 1jcR$g4G|20VE RA3aD1AT=>1b ]p]o\0Mz8 H\0X8(&]EhpIjhd8yYP bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? Play Promotes Early Development: Its Time For Play! stream Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. ERSEA. Eligibility Verification Form 2022-2023. . 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. ERSEA and Family Manager. Does the waiting list prioritize children according to the selection criteria? A program's policies and procedures cannot require families Analyze, plan and implement enrollment systems. This is where the program begins. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. {wP#tf :Y8 Aug 2019 - Apr 20222 years 9 months. Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are Training on program performance standards Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. stream <> This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. <>>> 6 0 obj endstream Communication takes place in a sensitive and culturally responsive manner. Plan and provide training related to enrollment systems, policies and procedures for the department . The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). A different approach is taken for Early Head Start child find. 18 0 obj The recruitment effort includes recruiting expectant mothers for Early Head Start. All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. ESC Region 20 is located in San Antonio, TX. Updated December 2014, Head Start of Lane County Catherine Hildum: I'm happy to be here today to talk you about ERSEA. NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? 13. Parent/Child Fees. . ERSEA Insights Selection: Prioritizing Families with Responsive Policies and Criteria Programs must identify and enroll children and families who are most in need of Head Start services. stream endobj endstream Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. Programs should use community assessment data to establish selection criteria for enrollment. 13 0 obj Catherine: It really does, it all starts with community-wide strategic planning and needs assessment,which is in the first section. National Centers: . Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. This policy relates to Head Start Performance Standards 45 CFR . Federal Administrative Procedures. 3 0 obj As part of their responsibility, program leadership should understand how community assessment data informs selection criteria. Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. 19 0 obj So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. This policy complies with Head Start Performance Standard 45 CFR Section 1302.13. Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . 12 0 obj Management and staff who make Eligibility Determinations must be trained within 90 days of hire. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . 20 0 obj Head Start Policy & Regulations. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). 5. Correct? General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. Elizabeth: And now it must be reviewed annually, correct? When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Please use the navigation menu at the left to view the policy pages. This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. Blackboard Web Community Manager Privacy Policy (Updated). endobj $2500 Hiring Incentive. endobj Thank you, Catherine. Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. Community Partner Letters & Interest Forms. Collect data in all areas of ERSEA, Family Services and Health for self-assessment. Board Policy 2510P - Procedure for Head Start Monitoring (updated) . Page #: 1 of 5. 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . endobj How does your program's selection criteria and procedures support the fulfillment of this requirement? Develop, maintain, and manage system to track the eligibility, recruitment, selection . Prefill your email content below, and then select your email client to send the message. endstream endobj 1176 0 obj <>stream Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. <> All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. ESSENTIAL . Building Relationships with Preschool Children. 16 0 obj Elizabeth: And can we talk now about the selection process? After a program determines it's service area, it needs to assess thecommunity. Re-Enrollment. % Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. l{o(HgI:=U~z"(j D! VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! Related Regulations: 1302.12 Operational Procedure: 1. ERSEA governs how programs determine eligibility, enroll children, and track attendance. It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. Durango, Colorado, United States. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. <> Elizabeth: So programs should determine if it's appropriate and feasible to serve mixed income groups. partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. An individualized approach to welcoming families is a key factor to successful recruitment. That section has now been aligned with the five year grant cycle. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. <> Professional Quarterly Review. <> Required Education and Experience: * High school diploma required. the child not to remain in Head Start, such as when there is a change in the child's family . How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? 11 0 obj Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. Criteria should prioritize children based on relevant family or child risk factors, including family income, homelessness, foster care, age, and eligibility for special education or early intervention services. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items Texas System of Education Service Centers, McKinney-Vento - Texas Education for Homeless Children and Youth Program, Deaf Education/Regional Day School Program for the Deaf (RDSPD), High Quality Instructional Material (formerly Texas Home Learning), Non-Educational Community-Based Support Funds. Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). Thank you for the work you do every day for children and families. MARC Head Start programs are now hiring for a variety of roles. stream 5S|KS>zE 0h(4` K9 Foundations of ERSEA. 17 0 obj To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. endobj Download the PDF